ESN card (Erasmus Student Network) application and photo

Studying abroad as an Erasmus student is an exciting and enriching experience, but it also involves a fair amount of paperwork and documentation. One of the most important items you will need is an ESN card, which gives you access to a wide range of discounts and benefits throughout your time abroad.

Table of contents

• Erasmus Student Network card explained
• ESNcard benefits and discounts
• How to get an ESNcard?
• ESN card photo requirements
• Get an ESN card photo online!
• How to register your ESNcard?
• ESN card validity and extension
• FAQ

However, before you can receive your ESN card, you must complete the application process, which includes submitting a photo that meets specific requirements. In this article, we will take a closer look at the ESNcard application and photo guidelines and share practical tips to help you get everything right on the first try.

Erasmus Student Network card explained

The Erasmus Student Network (ESN) is one of the largest student organizations in Europe, dedicated to supporting international exchange students throughout their stay abroad. It operates at local, national, and international levels, helping students integrate into their host countries both academically and socially.

The ESNcard is an official membership card that allows Erasmus and other international students to access a wide range of discounts, services, and partner offers. It is accepted in more than 40 countries and thousands of partner locations worldwide, covering everyday needs such as transportation, accommodation, food, travel, and leisure activities.

Beyond financial savings, the ESNcard also serves as a gateway to the ESN community. Cardholders can participate in local ESN-organized events, trips, language exchanges, and cultural activities, making it easier to meet other international students and explore the host country. Whether you are studying abroad for one semester or a full academic year, getting an ESNcard is strongly recommended to make the most of your exchange experience.

ESNcard benefits and discounts

ESNcard benefits vary by country and local ESN section, but they generally include discounts on transportation, accommodation, food, and entertainment. In many destinations, ESNcard holders can save money on public transport passes, long-distance train tickets, intercity buses, or bike and scooter rentals.

Accommodation-related benefits often include reduced prices at hostels, hotels, or short-term student housing, as well as special offers from travel partners. Many restaurants, cafes, bars, and supermarkets also collaborate with ESN, offering student-friendly discounts or exclusive deals to cardholders.

Cultural and leisure benefits are another major advantage of the ESNcard. Students may receive free or discounted entry to museums, galleries, cinemas, festivals, and guided tours. These partnerships allow international students to experience local culture, history, and nightlife at a significantly lower cost.

Overall, the ESNcard is a practical and cost-effective tool that helps international students manage their budget while fully enjoying student life abroad.

How to get an ESNcard?

The ESNcard application process may vary slightly depending on your country, university, or local ESN section. However, the general steps are similar in most locations and are straightforward to complete.

1. Visit the official ESN website to find your local ESN section. Each city or university typically has its own ESN team responsible for issuing and managing ESNcards.
2. Register with the local ESN section or through the ESNcard online platform, if available. Some sections allow online pre-registration, while others handle applications in person during welcome events or office hours.
3. Pay the membership fee. The ESNcard price varies by country and section but usually ranges between 10 and 20 euros. This fee supports ESN activities and partnerships throughout the academic year.
4. Provide proof of eligibility, such as a student ID, acceptance letter, or enrollment confirmation from a higher education institution in a foreign country.
5. Submit a recent passport-style photo as part of your application. The photo must meet specific requirements, as it will be printed on your ESNcard and used for identification.
6. Wait for your ESNcard to be issued. Processing times can vary from a few days to a few weeks, depending on the local ESN section.
7. Collect your card in person or receive it by mail, depending on local procedures, and start using it immediately. The ESNcard is typically valid for one year from the date of issue and can be renewed if you continue your exchange.

ESN card photo requirements

Make sure that the digital photo for your ESN card application fulfills the following:

• ESN card photo size must be 27 by 37 mm (2.7x3.7 cm);
• Your picture should be a recent passport-style headshot, meaning a photo of your face and shoulders;
• The background of your photo should be neutral, such as plain white or light gray;
• Your photo should be clear and in focus, with good lighting and no visible shadows;
• Your face should be fully visible and not covered by hair or accessories like hats or sunglasses;
• Your appearance should not be edited or filtered in any way.

Here is an example:

Get an ESN card photo online!

Getting the required passport-style photo can be a hassle if you apply for an ESN card. However, you can save time with Visafoto: an online service that allows you to take and upload your photo to their website, and they will then edit it to meet the specific parameters of your ESN card application. This makes the application process much easier and ensures that your photo will meet the ESN card photo requirements, so you won't have to worry about your application being rejected.

First, take a photo under light like this one:

You will receive two versions of the photo: digital for electronic filing, and a printable template.

How to register your ESNcard?

Registering your ESNcard is a simple online process that activates your membership and allows you to access digital discounts and partner offers. In most cases, registration only takes a few minutes.

1. Go to the official ESNcard registration website.
2. Create a personal account using your email address and basic information.
3. Enter your ESNcard details, including the card number and issuing section, as shown on your physical card.
4. Verify your email address by clicking the confirmation link sent to your inbox. Once verified, your ESNcard will be fully activated.

After registration, you can log in to your ESNcard account to view available discounts, check partner offers in your host country, and manage your personal details.

ESN card validity and extension

An ESNcard is typically valid for 12 months from the date of issue, which is printed directly on the card. During this period, you can use it in all participating countries and with ESN partner organizations.

If your exchange or studies continue beyond the card’s expiration date, you can renew your ESNcard through your local ESN section, provided you still meet the eligibility requirements. Renewal usually involves paying a new membership fee and, in some cases, updating your personal details or photo.

It is recommended to renew your ESNcard before it expires to avoid interruptions in access to discounts, events, and partner services.

FAQ

Who can apply for an ESNcard?

The ESNcard is primarily intended for international exchange students, including Erasmus+, bilateral exchange, and full-degree international students. Eligibility rules may vary slightly by country, but in most cases you must be enrolled in a higher education institution outside your home country.

Can I use my ESNcard in countries other than my host country?

Yes, the ESNcard is valid internationally and can be used in all participating countries. While local discounts depend on the country and ESN section, many international partners accept the card across borders.

Do I need to carry my ESNcard with me to get discounts?

In most cases, yes. You are usually required to show your physical ESNcard at the point of purchase. Some partners may also accept a digital version via the ESNcard platform, but this depends on the specific partner.

Is the ESNcard the same as a student ID?

No, the ESNcard is not a replacement for your official student card. It is a membership card that provides access to ESN-specific discounts, services, and events. Some partners may still ask for a valid student ID in addition to the ESNcard.

What should I do if I lose my ESNcard?

If your ESNcard is lost or stolen, contact your local ESN section as soon as possible. They can advise you on deactivating the card and issuing a replacement, which may involve an additional fee.

Can I get an ESNcard before arriving in my host country?

This depends on the local ESN section. Some sections allow online pre-registration before arrival, but the physical card is usually issued only after you arrive and complete the required verification.

Does the ESNcard include insurance or travel coverage?

No, the ESNcard does not automatically include health, travel, or liability insurance. Any insurance-related offers are provided separately by partner organizations and may require additional registration.

Are discounts guaranteed at all ESN partner locations?

Discount availability depends on active partnerships and local conditions. Partners may change their offers, apply specific terms, or limit discounts to certain days or services, so it is always best to check current conditions in advance.

Can I use the ESNcard after my exchange period ends?

You can use the ESNcard until its expiration date, even if your exchange period ends earlier, as long as the card is still valid and accepted by the partner.

Is the ESNcard refundable?

No, the ESNcard membership fee is generally non-refundable, even if you decide not to use the card or leave your exchange early.

Last Update: December 2025